Under Government Code 53051:
Within 70 days after the date of commencement of its legal existence, the governing body of each public agency shall file with the Secretary of State on a form prescribed by the Secretary of State and with the county clerk of each county in which the public agency maintains an office, a statement of all of the following facts:
- The full, legal name of the public agency.
- The official mailing address of the governing body of the public agency.
- The name and residence or business address of each member of the governing body of the public agency.
- The name, title, and residence or business address of the chairperson, president, or other presiding officer, and clerk or secretary of the governing body of the public agency.
Within 10 days after any change in the facts required to be stated pursuant to subdivision (a), an amended statement containing the information required by subdivision (a) shall be filed as provided therein. The information submitted to the Secretary of State shall be on a form titled “Registry of Public Agencies,” prescribed by the Secretary of State.
It shall be the duty of the Secretary of State and of the county clerk of each county to establish and maintain an indexed “Registry of Public Agencies,” to be so designated, which shall contain all information filed as required in subdivisions (a) and (b), which roster is hereby declared to be a public record.
The Secretary of State form can be accessed at https://www.sos.ca.gov/business-programs/special-filings/forms under Registry of Public Agencies.
Filings should be mailed to:
Secretary of State, Special Filings Unit
P.O. Box 942870
Sacramento, CA 94277-2870
San Mateo County Elections Office
40 Tower Road
San Mateo, CA 94402-4035
Please call 650.312.5222 to obtain a copy or for inquiries.